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Management of Distance Education at PHFI

Designing and delivering robust distance education programs to meet high quality standards, global benchmarks and to enhance end user experience necessitates a strong management and meticulous planning both at the top level as well as programmatic level. It calls for all the team members to be engaged right from the conception stage and close coordination on daily basis for seamless execution. It is in this context that PHFI has developed key quality assurance mechanisms instituted for distance learning programs at PHFI to deliver programs that are high on quality, rigour and relevant for public health practice through need and demand analysis.

Quality assurance in distance learning programs is to ensure for continuous improvement at all stages of program development, through a process of internal reflection and constructive and formative criticism through an interconnected mechanism of feedbacks, external reviews and stringent monitoring. To provide vision and guidance to distance education portfolio, various key committees has been established. The terms of reference for these committees ranges from quality assurance in pedagogy and program management to students assessment and award of certificate.

Following committees provide policy recommendations and operational guidance to distance education at PHFI.

Academic Management Committee

The Academic Management Committee (AMC) is a Committee to help PHFI deliver on its public health teaching and training mandate covering all modes of instruction including campus based or online/distance and through different types of programs/duration including degree, diploma, certificates, short term competency building. The AMC of PHFI provides overall leadership and guidance towards the academic programs offered by PHFI. The AMC has the statutory responsibility to review and approve new academic programs both on-campus and distance learning and the related fees structure and policies.

PHFI Distance Education Core Committee

  • Director-Public Health Education [Chair]
  • Academic Registrar
  • Faculty In Charge for Distance Education at PHFI
  • Program Officer – Distance Education at PHFI
  • IT In charge for Distance Education at PHFI

TOR:

  • It shall provide the overall guidance and strategic direction to distance education portfolio across all IIPH's and PHFI
  • It shall be responsible for creating and updating the various SOPs pertaining to distance education to ensure seamless coordination and communication of key decisions.
  • It shall provide decision support for upgrading IT infrastructure, transition from manual to automated processes, designing of advocacy and dissemination material, etc.
  • It shall address technical issues related to distance education development and implementation.

Inter-Institutional Group at PHFI and IIPHs

  • Director-Public Health Education [Chair]
  • Academic Registrar
  • Faculty In-Charge for Distance Education at PHFI
  • Program Officer – Distance Education at PHFI
  • IT In-charge for Distance Education at PHFI
  • Course Coordinators of Distance Education Programs across PHFI and IIPHs
  • Program Officers of Distance Education Programs across PHFI and IIPHs
  • IT officer for DL at respective IIPH

TOR:

  • It shall provide leadership and support for the seamless functioning and coordination of activities of distance education across PHFI and IIPHs.
  • It shall ensure various mechanisms and modalities for quality assurance at all stages of distance education right from program conceptualization, program delivery to program evaluation.
  • It shall proactively engage in demand generation for distance learning programs.
  • It shall ensure timely finalization of academic content and learning material of DL program, printing and dissemination to participants of the academic programs.

Institutional Distance Learning Committees at IIPHs

  • Director of concerned IIPH and PHFI division [Chair]
  • Faculty In-charge for distance education at IIPH's or PHFI division
  • Course Coordinator of Distance Education Programs at IIPH's or PHFI division
  • Program Officers of Distance Education Programs at IIPH's or PHFI division
  • IT officer for DL at respective IIPH or division

TOR:

  • It shall provide leadership and support for the seamless functioning and coordination of DL activities at respective IIPH or PHFI division.
  • It shall ensure quality assurance of distance learning programs delivered through respective IIPH or PHFI division
  • It shall ensure timely completion of development and delivery of academic content and learning material of DL program
  • Engage in demand generation to enhance the enrollment numbers and demand of our DL programs
  • Addressing any program related queries with the prospective participant

Quality Assurance Committee

PHFI has made steady progress towards the development of explicit Quality Assurance systems and policies in its teaching programs. The current quality assurance system carefully looks into the wide gamut of academic processes and has designed an interconnected mechanism of feedbacks, external reviews and stringent monitoring. All the academic processes from program inception through student selection/admissions, program delivery up to program evaluation have been operationalized. Some of these are run by the PHFI itself, whereas others involve external scrutiny.

  • Director-Public Health Education, PHFI [Chair]
  • Registrar – Academic Programs, PHFI
  • Faculty in charge overall academic programs
  • Faculty in charge distance learning programs
  • Faculty in charge of QA of academic programs, IIPH - Bhubaneshwar
  • Faculty in charge of QA of academic programs, IIPH - Delhi
  • Faculty in charge of QA of academic programs, IIPH - Gandhinagar
  • Faculty in charge of QA of academic programs, IIPH - Hyderabad
  • Program Officer – Academic Programs (Distance education programs)
  • Program Officer – Academic Programs (On-campus programs)

Unfair Means Committee

  • Academic Registrar, PHFI – Chair
  • Senior Faculty, IIPH-Bhubaneswar
  • Senior Faculty, IIPH-Hyderabad
  • Senior Faculty, IIPH-Gandhinagar
  • Senior Faculty, IIPH-Delhi

TOR:

Any faculty member finding a student of the distance learning program in the use of unfair means during assignment submissions, assessments and examinations will report in writing to the respective Director, IIPH with a copy of the complaint to the respective Course Coordinator of the programme at the Institute. The Committee may appropriately decide based on the discussions held within the members of Committee and will forward the complaint to the director, public health education for appropriate disciplinary action. A student awarded punishment by the Committee dealing with the cases of use of unfair means shall be entitled to make an appeal to the Director, Public Health Education, PHFI within 15 days of the award of punishment.